Managing Contacts

Since giving my “Death by Email” seminar a few years back I have been asked the question, “How do you manage contacts?” many times.

If you look at most of our phones, we have a mess of contacts. If we sync our phones with GMail (or Outlook or Yahoo… take your pick) AND a work email server AND an app or two AND the device’s local contacts… well, you get the idea. There are duplicates and out-of-date entries. So I have been working hard to come up with a solution to how to keep my contacts all in sync and I have a suggesting.

This suggestion hurts a bit at first, but in the long run you will not be sorry:: Use 1 and only 1 contact management source. Turn the rest all “off.”

What I do, for example, is store all of my contacts on a gmail account. I set my email clients (on all my computers) and on my phone to only point to this one account for contacts. By doing so I can manage one data sourceĀ and it’s a master data source. When I edit contacts on my computer, they update this one source. When I add a contact on my phone, I add it to this one source. Everything in a single database. Back it up on a schedule and you are good to go.

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